One of the largest advantages automated time tracking systems have over manual systems is the ongoing creation of a comprehensive “digital paper trail” for employers.
Real-Time Automated Time Tracking Systems vs. Paper Time Sheets
Unlike time sheets, automated time tracking systems not only record any given day’s ‘clock ins’ and ‘clock outs,’ but they also automatically add that information to the employer’s ever-growing workforce management database. The data collected by the system is updated in real time—the moment it happens, so there is no lag time or waiting on time sheets to be turned in. In addition, electronic time tracking systems are enabled with reporting capabilities, so employers have their data right at their fingertips. This provides a level of traceability and accessibility that’s unprecedented with manual records.
If compliance issues are raised—i.e. an employee files a labor lawsuit—employers with digital time tracking systems can immediately access their records in preparation of their defense. (Assuming paper time sheets are even kept on file, the gathering of records may represent a massive undertaking.) Digital records have immediate credibility, while paper records are immediately suspect.
What You Gain from Automated Time Tracking: Real Time Visibility into Your Business
- Easily identify ways to cut costs (Who is working overtime, and when?)
- Ensure labor compliance (Is everyone taking their mandated meal times and breaks?)
- Eliminate time theft (Who is chronically arriving late and leaving early?)
- Immediate access to an audit trail (What records do I need to combat a labor law suit?)
When it comes to the advantages of automated versus manual time tracking systems, digital papers trails are just the tip of the iceberg. That’s why proactive employers should start making the switch before a problem arises.