When considering a new time and attendance system, many companies worry that the on boarding process will disrupt their day-to-day business activities.
That’s why, when evaluating what solution is best for you, it’s best to understand the time and attendance implementation process. How long will it take? Who handles what? What level of planning will the vendor perform? Asking these questions can help ensure that the onboarding process is painless, allowing you to implement your new time and attendance system without hassle. Taking the right steps can make sure you avoid the pitfalls that you may otherwise experience.
In fact, there are established best practices that time-tracking providers should follow to ensure a smooth on boarding experience. Some key activities include:
- Leverage Scheduling – Implementation team managers should leverage all scheduling and resource management tools available. By understanding the resources, schedules, and bandwidth they have to work with, they can more accurately project milestone completion dates and overall time frames.
- Understand Dependencies and Predecessors – Managers should clearly define what specific tasks need to happen at what point during the implementation process. When both the employer and the project team have a clear picture of how things need to unfold, it’s easier to get to the end goal efficiently.
- Identify the Critical Path – During implementation, it’s key to prioritize needs and objectives. Distinguishing between ‘Requirements’ and ‘Nice-to-Have’ features can make or break the timely delivery of a solution.
- Estimate Conservatively – It’s always better to under-promise and over-deliver. Project managers should take a conservative approach when projecting duration or delivery dates.
Avoid Time Tracking System Issues by Focusing on Implementation
Sometimes surprises are good things, but not when you’re implementing a new business system. You'll want to know exactly what you're getting and how it will integrate into your current business practices. Without any blind spots potentially hindering your business operations, you'll benefit from decreased stress and fewer complications in time and labor management overall.