How Cloud Based Time and Attendance Software Can Improve Your Time Tracking and Payroll Processes
How Cloud Based Time and Attendance Software Can Improve Your Time Tracking and Payroll ProcessesThe term ‘cloud’ seems to be everywhere these days. Cloud computing—where an application runs on a third party server, offering the user access over a secured internet connection—can be a tricky concept to embrace.
However, cloud based business applications, specifically cloud based time and attendance software, provide a number of benefits that have the potential to significantly impact your business.
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Here are 5 reasons why you should consider moving your time and attendance software to the cloud:
You can save your IT budget.
Switching to a cloud based application means that you don’t have to spend time and money installing software, configuring hardware or maintaining a system. Cloud based workforce management software runs on a third party server, so you don’t need a dedicated, in-house IT resource to run the system. Support is just an email or call away!
You can reduce money and time spent on payroll activities.
Costs of assembling payroll using non cloud based systems can really add up. Mounting labor costs due to inefficient and cumbersome payroll processes, such as manually entering data and processing paper time sheets, can cause your business to exceed its payroll budget quickly. Since cloud based time and attendance software is automated, your payroll team doesn’t need to spend the extra time on clerical tasks.
You can accommodate your organization’s growth easier.
When you buy non cloud based software, you have to be sure to purchase enough capacity to handle peak employee demand. Using handwritten time sheets, the manual workload can grow out of control if your workforce expands. With cloud based time and attendance software, you only pay for the capacity you need to use at that time. You can scale upwards or downwards depending on need for that time frame. This can be especially helpful for companies that have a fluctuating or seasonal workforce.
You can access upgrades instantly.
When you purchase non cloud based software, you are only given the most current version. When an upgrade is issued, the vendor may ask you to pay extra to receive the update and you will have to spend time testing and installing it. There may be lag time between being able to install the upgrade and it being released, which means you’re left operating an outdated system. Cloud based time and attendance software offers automatic upgrades, which are installed at no extra cost beyond the subscription.
You can access cloud based time and attendance software anywhere, anytime.
Supervisors can approve time sheets, employees can clock in and out, and payroll staff can export data to the payroll management system anywhere they have access to the internet. Some cloud based time and attendance systems also offer data collection options for tracking employee time, including biometric time clocks, mobile applications, and telephony options. These options make cloud based time and attendance systems perfect for companies with remote or distributed workers.
There are many reasons to consider switching to a cloud based time and attendance software. To learn more about the additional benefits of a user friendly, fully-featured, cloud based time and attendance system, contact us today!