Reduce the headaches associated with processing payroll for your hourly workforce
Processing payroll in a timely and accurate manner is critical to any business operation. In order to process payroll smoothly, it’s important for organizations to understand the payroll system as a whole, especially when your payroll consists of hourly employees. At the same time, it’s just as important to properly understand the time and attendance system used to collect hours worked.
Common challenges companies face when processing hourly payroll include:
- Employees having insufficient knowledge of how their time and attendance system collects data, causing errors in payroll accuracy.
- Field managers lacking understanding on the payroll process, causing errors or inconsistencies downstream.
- Supervisors and managers with limited bandwidth, causing delays in electronic timesheet approval and submission.
- Poor business process design in regards to payroll (i.e. approval process is too cumbersome, resource allocation, lack of role clarity, etc.), slowing payroll submission.
Here are some best practices to help you combat the payroll challenges listed above and ensure timely and accurate payroll submission:
Train, Train, and Train Some More
As you can see, there’s quite a few challenges that stem from the lack of knowledge transfer. The more knowledgeable and competent your team members are regarding the payroll process and the time and attendance system, the better off you’ll be come payroll day.
Create a Strategic Payroll Business Process
Make sure that your employees are operating as efficiently as possible when it comes to payroll activities. This could be as simple as delegating timesheet submission responsibilities to a manager working onsite because they’re closer to the business. Maybe it’s upgrading data collection methods for employees so the time card data contains less errors, and subsequently, takes less time for the manager to update.
Share the Wealth
In other words, distribute the workload accordingly. Make sure that supervisors and managers have enough time when submitting and approving time cards to ensure payroll accuracy. It’s important to not overload certain resources so that payroll processing activities can be completed in a timely and accurate manner.
Take Advantage of Your Time and Attendance System
A good time and attendance solution will allow you to manage your business from wherever you are, no matter how distributed or large your workforce might be. Utilize the full system functionality to ensure that employees and supervisors are doing what they’re supposed to, when they’re supposed to. For example, payroll resources can trigger alerts if a timesheet submission date is nearing, or automate the time and attendance system’s approval process.
EPAY’s cloud based time and attendance system has a strong history of helping companies with distributed workforces streamline and simplify the payroll process. Our customizable system was designed to accommodate even the most complex payroll environments. Learn more about how our time and attendance system can help your business simplify the payroll process.
Cut your administrative work in half with EPAY’s Payroll Management and Tax Filing Services. Get started with a live demo today!